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The ENGR ADR's office supports pre- and post-award processes to keep faculty moving at the speed of research.
Office Space Request
Use this form to request office space for a new or incoming employee.
Required fields are marked with an asterisk*
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This replaces the previous PDF-based Universal Funding Form.\n <br class=\"atl-forced-newline\">\n <br class=\"atl-forced-newline\">\n</p>\n<h4><a name=\"Attachmentsyouneedtoinclude\" target=\"_blank\"></a>Attachments you need to include</h4>\n<ul>\n <li>Budget / Cost Sharing Workbook</li>\n <li>Solicitation Requirement</li>\n <li>⚠️ Requests missing attachments will be returned.</li>\n</ul>\n<h4><a name=\"Here%26%2339%3Bswhattoexpect\" target=\"_blank\"></a>Here's what to expect</h4>\n<ol>\n <li>Requester submits to ENGR ADR's office with all attachments.</li>\n <li>Director of Research Management reviews and finalizes cost share plan.</li>\n <li>Associate Dean for Research approves (backup: Director of Research Mgmt).</li>\n <li>Forwarded to VPR / Provost for institutional approval.</li>\n <li>Approved!</li>\n</ol>\n<h4><a name=\"Beforeyousubmit\" target=\"_blank\"></a>Before you submit</h4>\n<ul>\n <li><b>All contributing units must have already agreed to their cost share amounts.</b> This form is for college and institutional approval, not for negotiating between units. 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Space Request","submit":{"lock":false,"pdf":false},"templateFormUuid":"7603ae0f-4f25-4479-9b72-5915a5f56adc"},"layout":[{"version":1,"type":"doc","content":[{"type":"paragraph","attrs":{"localId":"efbfb191-1c5b-49dd-bc07-00a308508f90"},"content":[{"type":"text","text":"Use this form to request office space in the A. James Clark School of Engineering for a new or incoming employee. Requests are routed to the Associate Dean for Research (ENGR ADR) and reviewed at the monthly space meeting. You'll receive the decision in this ticket."}]},{"type":"paragraph","attrs":{"localId":"560dfeb2-d502-4107-9470-a36cefc968a2"},"content":[{"type":"text","text":"Every question below is required. If a request is incomplete, it will be returned before it reaches the space meeting, so please have the occupant's hire status, start date, and your department's space plan ready before you begin."}]},{"type":"paragraph","attrs":{"localId":"016d0fb2-e189-4e8f-9579-87d5b2eb73e9"},"content":[{"type":"text","text":"Offices are not provided for undergraduates, interns, unpaid positions, or non-UMD personnel."}]},{"type":"rule"},{"type":"heading","attrs":{"level":2,"localId":"954b5ce2-77de-4657-8e16-3c569ba83599"},"content":[{"type":"text","text":"Section 1 – Requestor"}]},{"type":"paragraph","attrs":{"localId":"0e554cf2-cbaf-4f76-821b-9cd635f25580"},"content":[{"type":"text","text":"Tell us who is submitting this request, or if submitting on someone’s behalf, the name of that person.","marks":[{"type":"em"}]}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":1},"text":"","layout":"default","localId":"8323d8c0-0738-4c07-9a77-4dcb1fca8812"}},{"type":"rule"},{"type":"heading","attrs":{"level":2,"localId":"9ce41128-b22c-4a03-8bcf-c65efd821863"},"content":[{"type":"text","text":"Section 2 – Occupant"}]},{"type":"paragraph","attrs":{"localId":"a2f70a21-4c35-4fb7-84d1-17405d8daa58"},"content":[{"type":"text","text":"Details about the person or people who will use the space.","marks":[{"type":"em"}]}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":3},"text":"","layout":"default","localId":"c6043b7e-4ebd-43ef-b95a-5187949dcaa4"}},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":19},"text":"","layout":"default","localId":"e7981352-e623-4318-a1c8-030b6125968b"}},{"type":"panel","attrs":{"panelType":"warning"},"content":[{"type":"paragraph","content":[{"type":"text","text":"Please note that offices are not provided for undergraduates, interns, unpaid positions, or non-UMD personnel."}],"attrs":{"localId":"b291dd96-e675-47fe-9a9c-c663d69ea401"}}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":4},"text":"","layout":"default","localId":"bc633d31-3afb-4ff0-a9e2-da213ac14d7d"}},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":5},"text":"","layout":"default","localId":"bf5a2f49-b698-454d-b7a2-f6efe6f5abe0"}},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":6},"text":"","layout":"default","localId":"55e377a4-5eef-4d62-ac44-c3f211e9fa28"}},{"type":"heading","attrs":{"level":5,"localId":"359c4d2f-1c54-4841-8129-034cb53d0e8c"},"content":[{"type":"text","text":"Time period the office will be occupied","marks":[{"type":"strong"}]}]},{"type":"panel","attrs":{"panelType":"info"},"content":[{"type":"paragraph","attrs":{"localId":"3b4bcfbf-4b08-44b5-82ba-7cd4f084a0c1"},"content":[{"type":"text","text":"Please provide both the start and end date. For an ongoing appointment, enter the appointment end date or the end of the current funding period."}]}]},{"type":"layoutSection","content":[{"type":"layoutColumn","attrs":{"width":50},"content":[{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":7},"text":"","layout":"default","localId":"9b89bd81-721e-4d15-8ac2-722d52498b64"}}]},{"type":"layoutColumn","attrs":{"width":50},"content":[{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":8},"layout":"default","localId":"9cf12c60-3717-45fd-ad43-34e2d3f1b8f1"}}]}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":9},"text":"","layout":"default","localId":"1df10674-9d37-4a9e-b90c-a86406c894fe"}},{"type":"rule"},{"type":"heading","attrs":{"level":2,"localId":"45a7bc00-810f-4213-8ab4-60a843a91d71"},"content":[{"type":"text","text":"Section 3 – Space requested"}]},{"type":"paragraph","attrs":{"localId":"ae0c5e4c-dcef-4723-8704-04264c0a561b"},"content":[{"type":"text","text":"What you're asking for, and how it lines up with campus standards.","marks":[{"type":"em"}]}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":10},"text":"","layout":"default","localId":"a4a6d290-05ad-43db-88df-e2a4dccc7a2e"}},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":11},"text":"","layout":"default","localId":"3a5d60ab-9854-41ae-ba87-19e301bedd22"}},{"type":"heading","attrs":{"level":5,"localId":"a71cb70d-a710-479c-a0c9-4b706daef9a0"},"content":[{"type":"text","text":"Does this request align with UMD Office Standards?","marks":[{"type":"strong"}]}]},{"type":"paragraph","attrs":{"localId":"c9615945-0422-4cdb-b983-2d8cb5ed9a60"},"content":[{"type":"text","text":"Standards are published at "},{"type":"inlineCard","attrs":{"url":"https://facilities.umd.edu/info-resources/umd-standard-sizes-faculty-and-staff-offices"}},{"type":"text","text":" – check the size for the occupant's position type before answering."}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":14},"text":"","layout":"default","localId":"4ad50664-afc9-4e30-a8af-165a94663634"}}]},{"version":1,"type":"doc","content":[{"type":"heading","attrs":{"level":5,"localId":"cc402884-f93d-4582-8307-368706beda1a"},"content":[{"type":"text","text":"Department Chair or Director approval","marks":[{"type":"strong"}]}]},{"type":"panel","attrs":{"panelType":"note"},"content":[{"type":"paragraph","attrs":{"localId":"9fbfef31-07f1-4d46-8058-869a4bed529f"},"content":[{"type":"text","text":"As you have indicated this request does not align with UMD Office Standards, please attach documentation from your department chair, director, or unit head affirming support for this request."}]}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":17},"text":"","layout":"default","localId":"2a789b8d-a323-4def-a344-a8fc9ca85c47"}}]},{"version":1,"type":"doc","content":[{"type":"rule"},{"type":"heading","attrs":{"level":2,"localId":"6bfcc605-df0b-4af4-99f4-eb2fe208c6aa"},"content":[{"type":"text","text":"Section 4 – Department space plan"}]},{"type":"paragraph","attrs":{"localId":"00349e23-0dd5-4ebd-a7c7-41e531857654"},"content":[{"type":"text","text":"Describe your department's space allocation plan prior to this hire","marks":[{"type":"strong"}]}]},{"type":"paragraph","attrs":{"localId":"e059af78-60d5-48d2-872f-25473b0b2752"},"content":[{"type":"text","text":"How is your department's existing space currently assigned, and what did you consider before requesting additional space? Include any reassignments, vacancies, or shared arrangements you looked at first."}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":16},"text":"","layout":"default","localId":"8f0ee702-c9cb-47c2-955c-44bb80c49f6d"}},{"type":"rule"},{"type":"paragraph","attrs":{"localId":"7ac68c06-d12f-4043-8d0b-b161047b9997"},"content":[{"type":"text","text":"What happens next","marks":[{"type":"strong"}]}]},{"type":"paragraph","attrs":{"localId":"289e8f50-b144-48d8-a874-762171dddd18"},"content":[{"type":"text","text":"Your request goes to the ENGR Associate Dean for Research, is reviewed at the monthly space meeting, and the decision is posted back to this ticket. You'll be notified by email when the status changes. Reply in the ticket if you have questions or need to update the request while it's under review."}]},{"type":"paragraph","content":[]}]}],"conditions":{"15":{"i":{"co":{"cIds":{"14":["2"]}},"operator":"OR","groups":[{"operator":"AND","checks":[{"fieldId":"14","type":"SOME_OF","constraint":["2"]}]}]},"o":{"sIds":["1"]},"t":"sh"}},"sections":{"2":{"name":"End Office Standards Non-Alignment","conditions":[]},"1":{"name":"Office Standards Non-Alignment","conditions":["15"]}},"questions":{"8":{"type":"da","label":"End Date","description":"","validation":{"rq":true},"choices":[],"questionKey":""},"19":{"type":"cd","label":"Department Affiliation / Appointment","description":"Which department is this person or people affiliated with?","validation":{"rq":true},"jiraField":"customfield_10077","questionKey":""},"4":{"type":"rt","label":"Position title(s)","description":"The working title for each occupant.","validation":{"rq":true},"choices":[],"questionKey":""},"16":{"type":"rt","label":"Department space plan","description":"","validation":{"rq":true},"choices":[],"questionKey":""},"5":{"type":"cs","label":"Has this person already been hired?","description":"Select “Yes” only if the offer has been accepted. 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Include any reassignments, vacancies, or shared arrangements you looked at first."}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":16},"text":"","layout":"default","localId":"8f0ee702-c9cb-47c2-955c-44bb80c49f6d"}},{"type":"rule"},{"type":"paragraph","attrs":{"localId":"7ac68c06-d12f-4043-8d0b-b161047b9997"},"content":[{"type":"text","text":"What happens next","marks":[{"type":"strong"}]}]},{"type":"paragraph","attrs":{"localId":"289e8f50-b144-48d8-a874-762171dddd18"},"content":[{"type":"text","text":"Your request goes to the ENGR Associate Dean for Research, is reviewed at the monthly space meeting, and the decision is posted back to this ticket. You'll be notified by email when the status changes. 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